Kula Kai View Estates Director’s Meeting
Subject: Election of Officers
Date and Time: Sunday February 28, 2010 at 11:00
Directors Present: Brumley, Rex
Coons, Don
Frost, Rod
Kneeland, Gary
Lane, Karen
Myers, Arleen
Farris, Donna
Attending Members: Bosted, Ann
Bradley, Bruce and Sheila
Donovan, Helen
Elhard, Ric
Herrera, Rose
Lane, Tom
Rose Herrera was asked to serve as Secretary and meeting was called to order at 11:04 by Arleen Myers at her home.
1. Motion by Arleen to revoke Officer’s voting privileges. Second by Karen Lane. Discussion followed with unanimous vote. Motion carried.
2. Next order of business: Nomination of Officers
Those running for President:
Rex nominated Larry Hayes and Carol Simms, both absent.
Bruce Bradley volunteers.
Vice President:
Rex Brumley nominated Carol Simms, absent.
Secretary:
Gary Kneeland nominated Kathy Hawkes, absent.
Rose Herrera, present.
Treasurer:
Ann Bosted volunteers
Rex requests nominees relate short personal bio.
Bruce Bradley: Full-time resident, currently a special educator in Ka’u, served previously as Vice-President and General Manager of a large corporation manufacturing wood products with 200 employees.
Larry Hayes: Absent. President of KKVECA for the last two years.
Carol Simms: Absent. Served on KKVECA Board and one year as Vice-President of KKVECA.
Kathy Hawkes: Absent. Served as Secretary for KKVECA for two years.
Rose Herrera: Full-time resident 20 years. Serving as Secretary today, assuring Rex that minutes would be ready for the web-site in a timely manner.
Ann Bosted: Bookkeeper by profession, full-time resident in Ka’u, owned bookkeeping business for 30 years, experience with accounting and filing taxes- personal and business.
Voting proceeds:
President: Bruce Bradley For: 6 Against: 1
Larry Hayes For: 2 Against: 5
Bruce accepts position
Vice President: Carol Simms For: 7 Unanimous
Secretary: Kathy Hawkes For: 1 Against: 4 Abstain: 2
Rose Herrera For: 6 Against: 0 Abstain: 1
Rose Accepts position
Treasurer: Ann Bosted For: 7 Unanimous
Ann accepts position
Rex Brumley reminds new Treasurer to attend to change of signature cards for bank accounts and procure records from previous Treasurer ASAP.
Rex moves that signature cards be maintained by the President and Treasurer.
Don seconds the motion. Vote is unanimous.
Discussion by Rex Brumley follows regarding Tabisola issue and importance of making decision based upon Ron Hawke’s exact figures and documentation.
Arleen moves for prescheduled meetings, followed by general discussion and agreement. Board meetings should be quarterly. Don reminds the Board the President can call a meeting at any time.
Arleen restates motion for prescheduled Board meetings to be held on the second Sunday of April, August, November and January at 5:00 PM, location to be determined. Seconded by Rex. Motion passes with unanimous vote.
Rex suggests all Association property (lawnmower with misc parts, equipment for gate, equipment for gate camera, street signs and posts, new street signs, road emulsion) be collected and secured in Association container. All agree with Gary and Don volunteering.
Arleen makes a motion to allow telephone conferencing and Skype at Board meetings. Rex calls “Point of Order-Motion, Out-of-Order.” Arleen disagrees and responds that Rex’s statement is only an opinion and that the motion is on the table. Don seconds motion. Long discussion follows regarding meetings and previous varying opinions with four different attorneys.
Rex says, “ I’m stating on record your motion is out-of-order.”
Arleen says, “I want to put this to a vote. I’m not agreeing this is out-of-order. I am Chairman of this Board.” Arlene amends motion to allow teleconferencing or skype be made available so non attending members may participate but not officially have a vote. All in favor. Unanimous vote. Don says this is clearly a compromise. Arleen says yes, this is only temporary and Don says we can rectify it later at a meeting.
Don requests the minutes be available to Rex in one week for the website and that the Treasurer have a financial report at least twice a year.
Rex made a motion that no financial information be on the website. Donna seconded the motion and the vote was unanimous in favor.
Rex states, “Website is up and running with a good layout.” He is asking for volunteers to maintain the site. There are no offers at this time so he agrees to another six months.
Arleen ask Rex what previous board did regarding extending and changing the covenants. Rex States the changes were made according to HRS 421J. Arleen requested Rex to bring the exact information to the next board meeting that gave the board authority to make the changes. Rex agrees.
Arlene allows time is available for any questions or concerns from present members. Bruce wonders about posting an information sheet at the gate (of officers and board members). All present agree information posted on website is sufficient.
Gary opens discussion regarding tractor (for maintaining roads). Lengthy discussion from members site areas of concern: Locating a tractor for purchase and window of time, Operator of tractor and experience there of, lack of liability insurance and pros and cons of this. Arlene voices strong concern regarding lack of insurance; Rex asserts she is revisiting issues already addressed and voted on by general membership. Arlene states a full vote at the yearly meeting was not taken as the president did not allow proxies. Rex denied knowledge of this and stated it was still a general consensus of the meeting. He suggests the board bring concerns up to general membership by listing concerns on the web site and asking Arlene to get figures together regarding insurance fees for review. Arlene agrees to do this.
Bruce and Don discuss the option of using Roundup in the interim until tractor is purchased, at the discretion of the lot owners. They also discussed weed and small tree removal by hand, agreeing that short grass is not a problem. Karen suggests posting any pertinent information and concerns on web site and asking for input/comments.
Don volunteers to participate in a committee to pursue purchase of a good, reliable affordable tractor with a “roll bar and a seat belt.”
Tom, at this time, suggests a solution to liability of tractor work would be a “Hold Harmless Agreement” with a signing witness.
Don moves to adjourn.
Meeting adjourned at l:00 P.M.
Rose Herrera, Secretary